Privacy Policy

Privacy Policy

Net Temps Limited (Company Registration Number 03614178) is a recruitment business which provides work-finding services to its clients and candidates.

The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

This Privacy Notice will inform you as to how we shall process the personal data that we obtain from you via this website. This Privacy Notice will also tell you about your privacy rights and how the law protects you.

The Company will collect the personal details that you provide to us on our website for the purposes of providing you with services and/or information. In providing such services and/or information to you we will only use your personal data in accordance with the terms of this Privacy Notice.

Information Collection and Use

The Company collects information from our users at several different points on our website. The Company is the sole owner of the information collected on this site.  We will not share this information, except where indicated below.

Candidates

Online Registration – We request information from candidates on our online registration forms.  Here you must provide your name, contact information, the location where you are seeking work and information regarding the type of work you are seeking and your skills, qualifications and experience. You may also upload your CV to assist us.

This basic information is used to enable us to provide you with work-finding services (including the provision of suitable temporary, freelance and permanent work and/or information relating to roles that are relevant to you).

If we have trouble processing your application or require additional information from you this contact information is used to get in touch with you.

To offer full work-finding services to you, in addition to the personal data obtained via this website, we are also likely to require further personal information about you during our relationship with you. Non-exhaustively, this information may be obtained from you directly, e.g.: during face-to-face meetings, telephone calls or in writing (including our registration pack, emails and our website0 or from third parties, such as organisations to whom we have provided your CV and who have engaged with you as part of a job application, referees, clients, awarding bodies of tickets and licences, social media.

The company will collect your personal data (which may include sensitive personal data) and will process your data for the purposes of providing you with work-finding services (to include the provision of suitable temporary, freelance and permanent work and/or information relating to roles relevant to you), marketing services and legal purposes. Depending upon the type of data processing involved, we will hold, use and disclose your data for the following purposes:

• Collecting your data from you and other sources, such as LinkedIn, CV Library
• Storing your details (and updating them when necessary) on our database so that we can contact you about suitable positions.
• To provide our work-finding services to you and facilitate the recruitment process
• Assessing data about you against client vacancies to match your skill sets with job vacancies to assist in finding you the positions most suited to you
• To put forward your details to our clients and prospective employers for you to be considered for vacancies
• To place you with our clients and prospective employers
• To keep you informed of available opportunities as they arise, other than the specific roles that you might contact us about.
• To enable you to subscribe to our text message and e-mail job alerts
• Verifying details that you have provided, using third-party resources – to establish that you have the right to work in the UK; to undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law; to check your employment history; to secure references for you, to check your tickets and licences
• To put in place and carry out contractual arrangements and documentation once a role has been secured, which may include sharing data with your nominated outsourced payroll provider.
• To answer your queries
• To keep you informed of the services offered by us;
• To directly market our full range of services to you (temporary, permanent and freelance divisions), and advise you of news and industry updates, events, promotions, reports and other information
• To enable the smooth administration of our business to include our trusted third-party service providers such as IT systems administrators, software providers and remote document storage providers who assist us to maintain our systems and manage our data.
• To help us to establish, exercise and defend legal claims.
• To release personal information to regulatory or law enforcement agencies, if we are required or permitted to do so for example in connection with the detection of crime, or the collection of taxes and duties.

The main legal basis upon which we rely to process your personal information is legitimate interest under article 6(1)(f) of the GDPR. This specifies that we can process your personal data where it is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your fundamental rights and freedoms which require protection of your personal data.

We don’t think any of the processing activities that we have set out above prejudice your rights and freedoms in any way. Our processing activities allow us to provide you with opportunities to work in your chosen location carrying out roles that are relevant to your qualifications and experience and this has many clear advantages for you. We think that it’s reasonable for us to process your data given that you have posted the information to us via our website and therefore intimated that you require work-finding services. We also want to contact you intermittently by email and text message to provide you with details of vacancies that you may be interested in based upon the preferences you have given us.

We think it’s reasonable to process your data to provide you with relevant roles and give you every chance of finding suitable work. It goes without saying that in order to make sure our business runs smoothly, and to provide work-finding services to you, we must carry out certain administrative tasks which require the processing of your data. Finally, we have our own legal obligations that we are obliged to meet and have a legitimate interest in ensuring their compliance. Therefore if we believe in good faith that it’s necessary, we may have to share your data in connection with the detection of crime, tax collection or anticipated litigation.

Clients

Client Contact Form – If you choose to complete our online registration form, you will be asked to provide your name, contact number and email and details of the nature of your query. This information will be used to respond to your query and/or provide you with marketing information about the services that we offer to clients.

 To ensure that we provide you with the best service, we store your personal data and/or the personal data of individual contacts within your organisation. We also keep records of telephone calls and any meetings that its mutually agreed should take place. We think that this is reasonable in order to be able to provide our work-finding services to you. Accordingly, the main legal basis upon which we rely to process your personal information is legitimate interest under article 6(1)(f) of the GDPR. This specifies that we can process your personal data where it is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your fundamental rights and freedoms which require protection of your personal data.

Where you elect to contract with us for the provision of either temporary, freelance or permanent recruitment services, we will provide you with a further Privacy Notice setting out the parties’ respective rights and obligations under GDPR and data protection legislation.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Cookies are used by nearly all websites and do not harm your system. If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

How do we use cookies? We use cookies to do two things:

1. To track your use of our website. This enables us to understand how you use the site and track any patterns that emerge individually or from larger groups. This helps us to develop and improve our website and services in response to what our visitors want and need; and
2. To help us to advertise jobs that we think you will have an interest in.

We use the following cookies on this website:

1. PHPSESSID – The PHPSESSID cookie is native to PHP and enables websites to store serialised state data. On the Action website it is used to establish a user session and to pass state data via a temporary cookie, which is commonly referred to as a session cookie. As the PHPSESSID cookie has no timed expiry, it disappears when the client is closed.

Please note that in a few cases, some of our website features may not function if you remove cookies from your browser.

Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use.  IP addresses are not linked to personally identifiable information.

Overseas Transfers

The Company shall not transfer your personal data or your sensitive personal data to countries outside of the EU/EEA.

Sale of business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

Links

This website contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  We encourage you to be aware of this when you leave our site and to read the privacy statements of each and every website that collects personally identifiable information.  This privacy statement applies solely to information collected by the Company’s website.

Security

The Company takes every precaution to protect our users’ information. We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss or unauthorised access. We do this by having a range of appropriate technical and organisational measures in place. This includes measures to deal with any suspected data breach.

Only employees who need the information to perform a specific job (for example, our recruitment consultants or resourcers) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet.

If you have any questions about the security at our website, you can send an email to our Business Support and Compliance Manager, who will be pleased to assist. Her email address is [email protected]. If you suspect any misuse or loss of or unauthorised access to your personal information please let us know immediately.

Correction/Updating Personal Information

In order for us to provide the best possible work finding service, we require information from you.  We only ask for details that will genuinely help us to deliver this service. It is important that the personal data that we hold for you remains accurate and current. Accordingly, we would be obliged if you could keep us informed of any changes to your personal data throughout your relationship with us. This can be done by emailing [email protected].

Data Retention

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these.  As we often support candidates with temporary placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose.  We conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are only holding data for as long as necessary and (c) only for the periods prescribed by law.

Your Rights

Please be aware that you have the right to request a copy of the data that we hold. You also have the following rights: rectification, erasure, restriction of processing, objection, and data portability, and the right to withdraw your consent at any time where consent was relied upon as the necessary basis for processing your data. You may exercise any of these rights by sending an email to [email protected].

Job Alerts

We can provide you with Job Alerts by Text Message and email. To subscribe to this service, you need only provide us with your name, mobile telephone number and email address. This information will be used to keep you informed about the latest available jobs and to provide you with industry news and other information related to our services.

Should you no longer wish to receive this information, then you may contact our offices and you will be taken off our mailing lists. Alternatively, you may click the unsubscribe link that appears within the body of our emails.

Notification of Changes

It is important that you appreciate that we may need to update or amend this Privacy Notice from time to time. If we decide to change our Privacy Notice, we will post those changes here so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email.  Users will have a choice as to whether or not we can use their information in this different manner. We will only use information in accordance with the Privacy Notice under which the information was collected.

This policy was last updated 18.05.18

Complaints or queries

The Company tries to meet the highest standards when collecting and using personal information. We take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

We have appointed a Data Protection Officer, who is responsible for overseeing questions in relation to data privacy. If you have questions about this, including any request to exercise your legal rights, you may contact:

Business Support & Compliance Manager

Address: Unit 5d Colwick Quays Business Park, Colwick, Nottingham, NG4 2JY

E mail: [email protected]

Office Number: 0115 9400 968

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.